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Position

Administrative Assistant to the Executive Pastor

Contact

dbailey@emmanuelopks.org

Bio

Emmanuel Baptist Church

Overland Park, KS

www.emmanuelopks.org

EBC YouTube Channel


Snapshot

 

Denomination: Southern Baptist Convention

Weekly Attendance: 350

Location: Overland Park, KS

The Role:  Administrative Assistant to the Executive Pastor


Meet Emmanuel Baptist Church

 

Emmanuel Baptist Church is a biblically grounded, multi-generational Southern Baptist church in Overland Park, Kansas. Founded in 1964, they have a rich 62 year history of faithfully preaching the Word of God and taking bold steps to plant Christ-centered churches throughout the KC metropolitan area. 

Three core values championed by the EBC family are Biblical Preaching, Authentic Community, and a Great Commission Focus. They believe that the uncompromising teaching and preaching of God’s Word is the only foundation upon which a truly fulfilling and God-honoring life can be built. As they gather as one body for corporate worship, study the Bible in small groups, and devote themselves to prayer, members regularly “spur one another on toward love and good deeds.” The ripple effect is felt locally through ministries to fostering families, young moms, and hospital patients. It is felt internationally as EBC shares the love of Christ with children all around the world and supports missionaries in nations with little access to gospel witness.

Since 1964, Emmanuel Baptist Church has been the church on the hill in Overland Park, KS- a beacon of gospel-light shining in a world increasingly at home in spiritual darkness. It is EBC’s earnest prayer that the Lord continues to bless and enable them to stand as a bold gospel-witness in this generation and for many generations to come.


About the Administrative Assistant to the Executive Pastor

 

This is a part-time (29 hour) position that reports to the Executive Pastor. The main responsibility of this role is to provide excellent administrative support to the Executive Pastor and assist with the administration of church finances, office coordination, and hospitality.


The Administrative Assistant to the Executive Pastor Responsibilities Include

 

Financial Administrative Tasks

 

  • Complete Executive Pastor’s monthly expense report.
  • Prepare for and attend quarterly evening finance committee meetings with the Executive Pastor.
  • Assist Executive Pastor with the preparation of the annual budget. 
  • Process church financials in conjunction with contracted accounting firm, Miller Management.
  • Learn to access Miller Management’s online portal in order to provide real time budgetary info and print semimonthly pay stubs for all employees.
  • Process semimonthly payroll paperwork in conjunction with Miller Management.
  • Assist with recruiting, scheduling, and setup for Monday morning offering counters.


Office Administrative Tasks

 

  • Assist as needed with tasks assigned by the Executive Pastor
  • Attend Monday morning staff meetings.
  • Answer phones and learn and manage the EBC phone system.
  • Manage the south entrance for guests arriving on EBC business.
  • Serve as frontline contact for the headmasters of EBC tenants (Knox School, Freedom Learning Academy, Woori Church, Bible Study Fellowship).
  • Ensure office supplies are well stocked and office equipment is in working order.
  • Assist with occasional mail merges.
  • Create Planning Center registrations as needed.
  • Manage and Maintain the Planning Center People database.
  • Manage and Maintain the Planning Center Calendar of the church.
  • Assist with calling vendors and procuring quotes when work or repairs are needed in the church.


Hospitality Administrative Tasks

 

  • Assist the Executive Pastor with the details of Pastors Luncheons and other occasional discipleship meetings including room setup and catering.
  • Under the direction of the Pastor of Children and Young Families, assist with all of the details of occasional churchwide meals and Wednesday night dinners:
    • Order and receive food
    • Recruit a team to serve the food and clean up afterward
    • Create a setup sheet for the space and oversee hourly setup staff in ensuring that it is setup properly
    • Manage RSVP’s (Wednesday dinners only) and order food / plan accordingly
    • Oversee the visual element of the meal (tablecloths and centerpieces)
  • Oversee hourly support staff in room setup and minor cleaning / maintenance tasks
  • Serve as the staff liaison to our contracted cleaning company, Nissen Services.


What You Bring

The following describes many of the characteristics of the ideal candidate for the Administrative Assistant to the Executive Pastor

 

Education & Experience

  • An Associate’s or Bachelor’s degree preferred (accounting or business emphasis helpful)
  • 2-3 years of administrative experience preferred


Knowledge, Skills, and Abilities

  • Basic accounting skills: reading a budget; processing checks, reimbursements, expense reports, and invoices; facility with basic math and numbers.
  • Familiarity with online ministry tools like Planning Center (member database, calendar, registrations), MailChimp, TextInChurch, Gmail, Google Drive, social media platforms, etc.
  • Familiar with navigating a PC and a Mac. Familiar with Microsoft Office.
  • Able to recruit and build a team.


Personal Characteristics & Qualifications

  • Willing to commit to membership at Emmanuel Baptist Church.
  • Strong personal faith in and commitment to the Lord Jesus Christ
  • A person of strong personal integrity who can maintain confidentiality
  • Highly organized. Strong work ethic. Intrinsically motivated. A self-starter.
  • Warm and welcoming demeanor
  • Flexible and enthusiastic to learn new skills and resources.
  • Works well with others and is able to receive feedback and direction.
  • Personal fulfillment in a ministry support role.


What it’s Like to Live in Overland Park, KS

 

Overland Park is a great place to live, work, and play. From its low crime rate and excellent schools to attractions such as the Deanna Rose Children’s Farmstead and the Arboretum and Botanical Gardens, to a strong corporate presence, Overland Park remains a nationally recognized city. Just a sampling of the awards and honors Overland Park has received thus far in 2025 include Safest Cities in America (WalletHub), Top Mid-Sized Cities for Grads in 2025 (CoworkingCafe), Best Cities to Raise a Family, (WalletHub), and 50 Best Suburbs to Live in the U.S. for Families Seeking Quality Living (Money, Inc.). It is the second largest city in the KC metro, the median age is 38.4, and the median household income is $100,876. Adding to the quality of life, the Kansas City region is known for its famous BBQ, world champion professional sports teams, and over 35 miles of paved hiking and biking trails in Overland Park alone. The Kansas City area is also home to Midwestern Baptist Theological Seminary, providing a source of top-quality speakers, events, and access to ongoing theological education and a large theological library.


Interested candidates are invited to complete the steps below in order to apply and be considered for the position:

  1. Submit a cover letter describing your interest and a resume summarizing your qualifications and experience.
  2. Send the cover letter and resume to dbailey@emmanuelopks.org

The Executive Pastor will respond indicating receipt of these materials and outlining next steps. 

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